Our Services

What we Do Best

 

We excel in optimizing business finances. From meticulous bookkeeping to strategic CFO services, our expertise ensures financial clarity and stability. Let us be your trusted partner in achieving lasting success.

 

Alternative Tax Services » Services

Specialties

Small Business Accounting & Bookkeeping

Every day, small and medium-sized business owners, corporations, and managers are faced with multiple challenges. Among customer service, inventory, marketing, and technology, your accounting and bookkeeping essentials no longer need to be one of those challenges. Guardian Accounting Inc., will give you the peace of mind that comes from working with a partner who has the skills and expertise your business needs to support your goals while providing a low monthly fixed rate to help your bottom line.

What could Alternative Tax Services Business Accounting and Bookkeeping provide for you and your business?

Bank Reconciliation

Reconciling your bank accounts each month provides the following:

  • An accurate cash balance
  • Identification of un-posted deposits, lost checks, or returned items
  • Prompt detection of fraudulent activity
  • Provides for better cash management
  • Allows the review for excessive charges or bank fees

Income Statement

A snapshot of your business’s profitability at a specific moment in time:

  • Allows for the review of your operations’ revenue sources.
  • Allows for the review of the operational expenses in an itemized format to determine business performance.
  • Identify areas of unexpected increases or declines to allow for better planning and timely corrections.
  • An essential report provided to bankers, investors, and vendors to determine lending and credit opportunities.

Balance Sheet

A snapshot of your business’s financial condition at a specific moment in time:

  • Allows the review of Accounts Receivable to ensure timely collections.
  • Allows the review of Accounts Payable to avoid late fees or interest.
  • Provides a quick glance at the financial strength of your business.
  • An essential report is provided to bankers, investors, and vendors to determine lending and credit opportunities.

Additional Services

Because no one business is alike:

  • Accounts Receivable: client/customer invoice preparation, recording payments received, monitoring receivables and collections.
  • Accounts Payable: enter invoices, provide convenient approval procedures, and process payments.
  • Governmental Filings: ensure all filings are accurate and timely
    • Sales and Use Tax
    • Personal Property Tax
    • Business Tax
  • Fixed Asset Management: record, track, and maintain records for ease of identification, maintenance, and depreciation.
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Solutions

Payroll Services

Payroll is one of the most time-consuming accounting functions for small to medium-sized business owners and managers. As federal and state laws and regulations continually change, the cost of errors could be detrimental to your business. This isn’t an understatement therefore, that is why payroll has become the most outsourced accounting function for businesses to date. There are many payroll companies out there that offer a range of services at a range of fees. Guardian Accounting Inc. provides you with the skills and expertise your business needs to ensure your company stays in compliance with federal and state agencies while providing competitive rates with no surprise processing fees.

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What could Alternative Tax Services Payroll Service provide for you and your business?

Cost Effective – use staff more efficiently or reduce overhead by eliminating the need for a specific staff member to process payroll.

Time Saver – no more data entry, no more research, and training to get caught up with laws and regulation changes.

Payroll Tax Filings – eliminate the risks of calculating and filing your payroll taxes by having professionals do it for you.

Comprehensive Reports – customizable and accurate payroll reports are provided for each payroll, and they are included for NO additional costs.

Payroll Services – because no one business is alike.

Comprehensive Payroll Service

An ample package that provides for all of your payroll processing needs:

  • Data entry.
  • Direct deposit or check processing.
  • Electronic and secure paystubs.
  • Federal and state tax deposits.
  • Quarterly and annual tax filings, which include W-2 and W-3 forms.
  • Tracking and reporting of employee time off accruals.
  • New hire reports and governmental filings.
  • Employee garnishments and benefits deductions.
  • Maintenance of payroll records.

After-the-Fact-Payroll

The entry of your manually prepared payroll records and data will provide you:

  • Federal and state tax deposits.
  • Quarterly and annual tax filings, which include W-2 and W-3 forms.
  • Preparation of employee time off accruals.
  • Maintenance of payroll records.

Additional Services

  • Worker’s Compensation Audits.
  • Unemployment Claims.
  • Social Security Audits.
  • Child Support Audits.

CFO Services

A Chief Financial Officer (CFO) must understand the operations of the business and how the financial system interrelates with operations. Their duties would include tracking cash flow, financial planning, analyzing the company’s financial strengths and weaknesses, and proposing corrective actions. They must understand capital and business funding and know how to manage cash. Additionally, they must know strategy, see the whole picture, make decisions, be able to understand people and be an effective communicator. Many small to medium business owners realize they want the professional financial services that a CFO provides but cannot afford to hire one full-time. Alternative Tax Services gives you the professional edge of a financial officer who works with you to help guide your business at a low monthly fixed rate.

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What could Alternative Tax Services CFO Services provide for you and your business?

  • Time to focus on growing sales and customers or addressing other business concerns.
  • Improved quality and timeliness of financial information.
  • Profitability and trend analysis.
  • Budget preparation and monitoring.
  • Cash management.
  • Establishment of financial and internal controls.
  • Training and streamlining of accounting systems.
  • Financial advice and an independent viewpoint.
  • Liaison with Bankers, Lenders, and CPAs.
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business concept with team close up

Non-profit Organizations

Many nonprofit organizations (more recently referred to as Charitable Benefit Organizations – CBO) face unique operational and financial challenges due to tight budgets and limited staff. Non-profits have different missions, target audiences, and problem-solving strategies that are important to recognize and concepts that are unique to non-profit accounting and reporting. These challenges lend to why Alternative Tax Services has taken a particular interest in providing non-profit organizations with the strategy, analysis, decision-making, and effective communication needed to strengthen the organization, from the board to the community.

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What could Alternative Tax Services provide for you and your non-profit organization?

Improved quality and timeliness of financial information.

  • Trend analysis.
  • Budget preparation and monitoring.
  • Cash management.
  • Establishment of financial and internal controls.
  • Training and streamlining of accounting systems.
  • Financial advice and an independent viewpoint.
  • Preparation and liaison for independent financial audits or reviews.
  • Liaison with the Board of Directors, Committees, Bankers, Governmental Departments, etc.

Unique to Non-profit Organizations:

  • Financial Reporting.
    • Statement of Financial Position.
    • Statement of Activities.
    • Statement of Functional Expenses.
  • Revenue Support Schedules.
  • Program and Grant Tracking.
  • Grant Applications and Reporting.
  • Donor and Volunteer Database Management.

Financial Catchup Services

We get small business owners. You’re passionate (and sometimes a little overwhelmed) about running your business, which means bookkeeping and accounting aren’t always at the top of the to-do list. But it’s never too late to set the course right. Guardian Accounting Inc. works quickly to bring your financials up to date, giving you peace of mind and helping you make smart decisions based on real numbers.

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We’ll take the stress out of tax preparation.

Preparing the proper documentation for your income tax return can be a task that leaves you feeling overwhelmed and may lead you to procrastinate, but Alternative Tax Services knows exactly how to get your books in order.

We can relieve the stress and the costly tax preparer invoice by compiling that box of receipts into a complete representation of your income and expenses. We will ensure that all transactions are recorded properly, reconcile bank and credit card statements, and confirm that all supplemental schedules are complete and accurate. Whether your business is a Schedule C, Partnership, or Corporation, we will provide you with the proper financial statements needed to complete your income tax return.

accountant calculating profit with financial analysis graphs
businesswoman using tablet to analyze company finance graphs

Quickbook Services

QuickBooks is the ideal business accounting software for small to medium business owners. Whether you are a $50k or $ 4 million dollar business, the investment in QuickBooks is a few hundred dollars. You can effortlessly generate the reports you need to know where your business stands and it provides many of these reports in a visual graph. QuickBooks is specifically designed to be flexible and adaptable to a wide range of businesses and has recently added customizable accounting packages for Contractors, Retailers, Health Care Professionals, and Non-Profit organizations.

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Data is easily shared between QuickBooks and many popular programs, such as Microsoft Excel, Word, and Outlook. This accessibility allows you to get paid faster by e-mailing an invoice or statement and can accept credit cards. The integration with QuickBooks Merchant Account Service means you don’t have to enter the transactions twice; no additional software or hardware is required.
Online Banking is another popular feature of QuickBooks. Set up your current bank account in QuickBooks, and you will be able to pay your bills electronically or by paper checks. Additionally, you can also download your monthly bank statement for ease of reconciliation.

QuickBooks Setup

QuickBooks is designed for a layman to understand, but installation and the initial setup are crucial in order for the reporting of the information to be accurate. You need to ensure that you are setting up the correct business structure and chart of accounts, that you are entering the correct beginning balances, and which method of accounting you should use.

Alternative Tax Services, is the expert source your business can rely on to answer all of these questions. The following is a short list of services Guardian Accounting Inc., can provide you during your QuickBooks setup.

What QuickBooks platform is best for your business?

Pro, Premier, Plus, Enterprise or Online

  • Software and hardware requirements are met
  • Software installation
  • Design and setup of business structure
  • Creating a chart of accounts
  • Determination of starting date
  • Entering banking information and balances
  • Entering customers and outstanding customer balances
  • Entering vendor and outstanding vendor balances
  • Preparation of lists:
    • Inventory items
    • Non-inventory items
    • Services
    • Sales
    • Sales Tax
    • Other Charges
  • Prepare trial balance to prove the beginning balance entry
  • Entering all transactions from the starting date
    • Reconcile all bank, credit card, and loan statements
    • Review and proof accounts receivable
    • Review and proof accounts payable
  • Prepare trial balance to prove current balance entry

We work to ensure that your transition is completed in a timely manner in order to run your new accounting software efficiently.

QuickBooks Training

As with any new program, training is vital. QuickBooks provides training packages and online videos to assist you, but many times, these are in a one-size-fits-all format.
Let’s face it, hiring employees today is tough! Hire for attitude and train for skill. Now, that’s not saying they shouldn’t also have bookkeeping experience, because they should, but let’s say they don’t have specific experience with QuickBooks Desktop or QuickBooks Online – that’s where we can help!

  • Provides in-depth workflows
  • Learn how to use QuickBooks to its fullest potential
  • Realize the benefits of a properly structured accounting system
  • Identify mistakes early before they snowball into a really big mess
  • Boost confidence, knowing the finances are being handled correctly

Alternative Tax Services provides you with a one-on-one training program with your specific industry, skill level, and needs in mind. We understand that training will take time, so we work to ensure you are provided with the exact knowledge you need so you can get back to managing your business.

Standard operating procedures (SOPs)

Standard operating procedures (SOPs) are step-by-step instructions that act as guidelines for employee work processes. Effective SOPs are complete, clearly written, and based on input from the workers who do the job. When employees follow the SOP for a particular job, they produce a product that is consistent and predictable. Managers can use the SOP framework to develop target ranges and make assessments of individual performance. Employees who work in compliance with SOPs know exactly what is expected of them, and they plan their work schedules to meet their goals with efficiency.

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Standardized procedures guide workers and reduce the possibility of missed steps or other errors that impact the quality of the completed product or service. Meticulously followed SOPs ensure that your product or service is created in the same way from start to finish. Providing a blueprint that creates consistency and protects the integrity of your product or service.

‍If the details of your business processes are stored in a key employee’s head and not in a procedures manual, the loss of the employee can be disastrous. Documentation of job processes survives employee attrition due to retirement and resignation and allow your company to carry on as usual. It’s hard to replace experienced, skilled workers, but comprehensive, well-written SOPs ensure that your valuable business processes stay with your business.

Depending on the complexity of the task and the experience of employees, SOPs may not be a complete substitute for training. Documented procedures are a valuable component of the new-hire toolkit and can reduce training time. They act as reference guides and allow new employees to work independently without excessive reliance on supervisors.‍

If your long-term goals include expanding your business to branch offices, ready-made SOPs make your proven work processes portable. New employees at new locations can uphold your reputation by using the SOPs to replicate the products and services provided at your original place of business.

standard quality control collage concept
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